The Camping and Caravanning Club – West Essex District Association
Minutes of the Meeting held Sunday
18thOctober 2009 12 noon at The Grove Estate, Great Sailing
Present R O’Connor Chairman/Regalia
K Hodges Vice Chairman/Youth Contact
C Hodges Treasurer
A Barlow Secretary/Rep to Region
D Marsh Site Secretary
A Bailey Social Booking/Social Secretary
J Lockhart PRO
K Barlow Deputy Rep to Region
P Marsh Webmaster
W Bailey General Committee
L Spooner Equipment Officer
W Lockhart Countryside Care
840 Chairman’s Opening Remarks
ROC thanked everyone for attending.
841 Apologies
Apologies from I Walsh, Rep from Region.
842 Minutes 19.07.2009
Proposed LS seconded PM.
843 Matters Arising
828, paragraph 3, third line, spelling mistake “mo9ney” should read money
832, paragraph 6. It was decided at this moment in time WEDA would not be prepared to put on entertainment at the Regional Workshop at Hallowtree.
844 Treasurers Report
CH advised that the Treasurers’ laptop is up and running and has five years reports loaded on.
Balance in account is £2007.98 of which £250.00 VAT is to be sent to Headquarters.
Account for THS Weeley
Site fees £2,860.00
Paid to landowner - 1,760.00
VAT - 373.04
= 726.96 726.96
1st Raffle 59.00
2nd Raffle 86.00
145.00 145.00
Expenses - 217.65
654.31
FOL 64.66
Expenses - 47.55
17.11
KH advised that the DA generator is not economical and had looked at alternative generators at the Goosefair.
LS would like to look at the Honda 2000w (lighter and smaller). KH suggested that maybe our generator could be sold on ebay or used in part exchange against a new model. Ls to make enquiries at a local Honda dealer.
DM would like the DA to purchase a laptop/notebook so be used to play music on..A portable hard drive has been donated to the DA by Paul Souster
LS suggested that these pieces of equipment be kept by him and any steward that wishes to use the devices should contact him to make arrangement for the equipment to be available for the particular meet.
KH proposed JL seconded. All in favour.
CH thanked everyone for their support during her Office as Treasurer.. ROC thanked CH .
845 Election of Treasurer
ROC advised that there has only been one person volunteer for the post of Treasurer from Mr Wes Lockhart.
ROC proposed CH seconded All in favour
846 Election of Youth Leaders
ROC advised that there is interest for the post of Youth Leaders. We are awaiting confirmation that
The CRB is up to date before electing.
847 Secretary Report
Green Papers received
1.3 District Association/Section Area AGMs
1.4 Providing Members with DA Contact Information
1.10 Branded Merchandise
1.26 Officers for the Year 1.1.2010 to 31.12.2010
2.5 Reclaiming the VAT element in the Mileage Allowance for Voluntary Officers
2.20 Interest on Unit Monies Deposited with the Club
3.1 Organisation of Temporary Ho9liday Sites
3.2 Organisation of Five Day Meets
3.7 Certificated Sites
3.9 Intervals between Five Day Meets and Temporary Holiday Sites
3.10 Camping on Licensed pitches and Land Adjacent to Licensed Pitches
3.11 Meets and Group Bookings on Club Sites
3.13 Appointment of National Parks Sites Officers
3.17 Camping Event Entry & Exempted Camping Database
3.18 Guidance for Stewards of Meets and Temporary Holiday Sites
3.20 Exempted Camping Database
4.1 Appointment of RYLO’s, SYLO’s, YL’s, AYL’s, CCJ Leaders, and Testers
4.8 Youth Leader Appointment Dates
5.7 The Club’s Identity On-line
No other correspondence received.
848 Site Secretary Report
The AGM has been combined with Valentines .
Puddledock Farm has been booked for the May Bank Holiday 2010
DM requested that we set prices for the following meets
Puddledock Farm 10.00 per night
Castleview School 15.00 weekend 8.00 night
Valentines/AGM 15.00 weekend 8.00 night
Loves Farm 15.00 weekend 8.00 night
The Stag 16.00 weekend 9.00 night
Blenheim School 16.00 weekend 9.00 night
Bulphan Farm 16.00 weekend 9.00 night
Capel Manor 16.00 weekend 9.00 night
Crowsheath Farm 17.00 weekend 9.00 night
Brokhowse 7.50 per night
Brookfields 16.00 weekend 8.00 night
849 PRO Report
JL advised that there have been 21 members subscribe to the newsletter and rally book with the main emphasis on fixture list for next year.
Next newsletter will be published for November.
JL would like more clarification on donations for Chairmans charity, as felt that the penny fair held at DA FOL was misleading.
850 Rep to Region
All Regional Regalia should be returned to KH (Regional Regalia Officer) ready for year end stock take.
Advised by Regional Treasurer (Linda Walsh) to check costing of sites for next year as the VAT rate would be increasing
Must ensure that a copy of our Newsletter is sent to Regional Secretary Steve Holland.
Linda Walsh has been appointed as Regional Treasurer, Jane and Ross Walker appointed as RYLO’s
The Bridge group that had recently formed has now closed.
We must ensure that all membership cards are shown when stewards book members in. DM will highlight
this in stewards information pack. PM to advertise this on web site
Cost of camping at Regional Workshop, Hallowtree is 7.50 per night.
851 Social Report
Halloween
2.00 Ghost Hunt for Childred
6.00 Trick or Treat
7.00 Storytime
7.30 Fish and Chip Supper
8.30 Charity Fun Game “I’m a Camper Get me Out of Here
9.30 Music
ABy requested heater from the trailer for the barn WBy volunteered to collect trailer and take to Brookfields. ABy suggested that the barn be used for a gathering place on Friday evening as well.
It was agreed a limit of £50.00 could be spent on Halloween.
A raffle prize used at THS Weeley was incomplete and ABy suggested that missing items be replaced.
All agreed.
AGM and Valentines meet would be discussed at a later date.
852 Countryside Care
Nothing to report
843 Equipment Officer
LS suggested that we look at a bigger marquee in light of the larger meets we have had this year.
WBy proposed that a spare wheel for the trailer be purchased.. ROC seconded.
844 Web Master Report
There have been 712 hits on the web site since 19th July 2009-10-29
Our Halloween Meet has been advertised on the Home Page..
845 Youth Contact
After eight months having received no information an Eastern Region Youth Newsletter has arrived.
846 Any other Business
LS requested that Committee meetings were held at shorter intervals.
KH highlighted his disappointment at the lack of support at the 5 day meet prior to the FICC held at Weeley.
847 Date, Time and Venue for next Meeting
Extra Ordinary Meeting to be held at
Oakview Nurseries on Saturday Morning 7.11.09 10.30am
to discuss Valentines and AGM Meet and to Appoint Youth Leaders.
13th December 2009 11.00am at 18 Hereward Gardens, Wickford SS11 7EG
The Camping and Caravanning Club – West Essex District Association
Minutes of the Meeting held Sunday
19th July 2009 12 noon At Butchers Arms, Northend
Present R O’Connor Chairman/Regalia
K Hodges Vice Chairman/Youth Contact
C Hodges Treasurer
A Barlow Secretary/Rep to Region
D Marsh Site Secretary
A Bailey Social Booking/Social Secretary
K Barlow Deputy Rep to Region
P Marsh Webmaster
W Bailey General Committee
L Spooner Equipment Officer
L Walsh Rep from Region
822 Chairman’s Opening Remarks
ROC thanked everyone for attending. L Walsh has volunteered to stand as Regional Representative for this meeting.
823 Apologies
Apologies from J & W Lockhart and I Walsh.
824 Minutes 31.05.09
803 incorrect spelling of K & C Hodges. Proposed ROC seconded LS
825 Matters Arising
None
826 Minutes 28.06.09
J & W Lockhart were not present for the meeting but LS was. Proposed DM seconded WB
827 Matters Arising
821 Time and Date of next meeting was not adhered to due to committee members work commitments.
828 Treasurers Report
CH advised the VAT liability is £250.76
The DA laptop cannot be repaired and this has caused CH a lot of extra work, but with the help of LW the accounts are now up to date.
CH advised that the stewards sheets are not being fully completed, as regards the total of units, the total of caravans, tents and motor home and also the total number of adults and children as well as youth camping.
On the back of the stewards sheets the expenses should be noted in full giving details of what mo9ney has been spent. In the case o two or more pairs of stewards for a meet it should be made clear that only one couple camps free.
Any other expenses that are incurred have to be receipted on a claims form.
When money is paid to the Landowner a signed receipt of this must be obtained from the landowner.
ROC suggested that a paying in slip and stamped addressed envelope to CH be put into the stewards pack so money can then be paid into bank account ROC also suggested that a letter with explanation of how to fill in paperwork be added to stewards pack. ROC proposed LS seconded. All in favour.
CH showed a spreadsheet showing monies paid in and out on site fees for the year.
ROC would like to see the Raffle added into the profit and loss column of the spreadsheet.
CH requested from DM all site owners fee and also addresses that that cheques can be sent.
Eastern Region has given £30.00 to WEDA as a thank you for hosting Regional Meeting at Sunnybrook Farm, Felstead.
Discussion took place as to whether a desk top or lap top computer would be purchased for DA to replace broken one used by DA Treasurer. ROC asked LW to approach Mr Steve Harris to purchase a lap top computer.
CH advised the committee that she is not willing to continue as DA Treasurer next year, and that a new Treasurer has to be in place by the end of November 2009. KH also advised that committee that he would
not be standing for next year either.
ROC thank CH for her report.
829 Secretary Report
Green Papers received 3.11 Meets and Group Bookings on Sites
1.4 Providing Members with DA contact Information
1.10 Branded Merchandise
2.5 Reclaiming the VAT element in the Mileage Allowance
For Voluntary Officers
2.20 Interest on Unit Monies Deposited with the Club
Letter to Stewards for Weeley Temporary Holiday Site had been done.
830 Site Secretary Report
DM advised that she has been busy loading information on the database.
Will be looking at new site Puddledock Farm, Thetford, for a possible Bank Holiday meet.
831 PRO Report
ROC read out report from JL
a) Difficulty placing 5 day rally at Weeley on club database due to ‘conflict’ as South Suffolk
Are there the weekend before, leaving on Sunday 19th July 2009, we arrive on Sunday
26th July 2009. Head Office has agreed to override computer as no actual conflict has
Occurred.
b) Summer newsletter about to go to print, just awaiting last couple of items from members.
Includes advertising for all rallies until the end of season.
c) Spoke to David Winter, Parish Clerk, at Langham, near Ardleigh. He confirms that Firework
Spectacular will go ahead at Village Community Centre on Saturday 07 November 2009.
Gates to open 6pm for hotdogs, bouncy castle, coconut shy, majorettes, subject to change,
Weather permitting.
Bonfire to be lit at 7.30pm with firework display. Cost at this moment, but may be subject to
Change is £5 per adult and £2 per child.”
832 Rep to Region
Treasurers should submit detailed reports to Secretaries and a copy of Bank Statement would be a good idea.
Ensure Stewards names and full membership details are on site sheets otherwise they will be be
Included on insurance.
Regional Treasurers will be holding a Club Credit Card which could be used by DA for purchasing and then reimburse region.
There are fifty places for the Regional Dinner Dance in November with camping in the car park of the
Hotel for Friday and Saturday nights.
Executive members - Chairman, Vice Chairman, Treasurer and Secretary can claim fuel expenses for
Regional Workshop next year. Site Secretaries from sections can also claim if attending Site Clearing. To be held at Hallowtree, Ipswich. Ross Walker to organise.
Would WEDA like to put on entertainment at Regional Workshop 8.30 – 11is (Wes & Phil) ?
Submission date or entries in Regional Handbook is 30th September 2009.
Youth Leaders to be appointed by second week of November the same as Treasurers an they take
Office as from 1st January each year.
Site Secretaries to send their amendments to SLO by end of September 09 at the latest. No exceptions
Will be made.
35 members from our region going to the National and 8 to FICC.
Regional AGM to be held at Norton Village Hall, Bury St Edmunds
833 Social Report
Bank Holiday Weekend at Weeley
DA FOL on Saturday to include penny fair for about 5pm with lighting up to follow
Highland Games Sunday
ABy suggested that maybe a First Aid Course could be run at one of our meets next year, this is a Certified Course and a certificate would be given. Our AGM at Danbury could be a possibility.
834 Countryside Care
Nothing to report
835 Equipment Officer
The Trailer has been repaired and also has been taken to weigh bridge. It weighs 580kg fully laden.
LS requested new lighting be purchased from QVS as there will be no postage incurred, he would be willing to go and purchase. KH proposed ABy seconded all in favour.
WB to take lights to Weeley.
LS to get quotes for IPOD and docking station.
All DA signs to be handed to LS by end of season so they can be refurbished.
836 Web Master Report
There have been 1918 hits on DA website as of this morning, this averages about 100 per week.
2010 Rally list on website.
History page is to be revamped. WB has given more up to date information.
837 Youth Contact
Nothing to report.
838 Any other Business
THS - Temporary members must stay in members unit, cost of £5.00 per adult per night( plus cost of
Temporary membership)
New members can be recruited on a THS and may then camp in their own unit.
Temporary member information must be given to CH.
ROC suggested that ABy should take over all aspect of raffle as she is Social Secretary.
Everyone should liaise with ABY before purchasing any items for raffle.
839 Date, Time and Venue for next Meeting
18.10.09 Sunday 12 noon The Grove Estate, Great Sailing
The Camping and Caravanning Club – West Essex District Association
Minutes of the Meeting held Sunday
28th June 1009 at Sunnybrook Farm, Felstead
Present R O’Connor Chairman/Regalia
K Hodge Vice Chairman/Youth Contact
Carol Hodge Treasurer
A Barlow Secretary/Rep to Region
D Marsh Site Secretary
A Bailey Social Booking/Social Secretary
J Lockhart PRO
K Barlow Deputy Rep to Region
W Lockhart Countryside Care
P Marsh Webmaster
W Bailey General Committee
I Walsh Rep from Region
819 Chairman’s Opening Remarks
ROC thanked everyone for attending this meeting at short notice. ROC explained the reason for calling this meeting was to discuss and set the costs for each WEDA Rally for next year (2010).
820 Rally Fes 2010
Everyone agreed that this year’s fees would not be changed.
Proposal was made to increase base rates to £14.00 per weekend and £8.00 per one night. All agreed.
BOGOF is to continue next year as it is proving to be successful.
Date Rally per w/e per night
12 - 14/03 Danbury School 14.00 8.00
01 - 05/04 The Grove Estate, Great Sailing 39.00 20.00
3 nights 32.00, 2 nights 28.00
Extra Adult 5.00 per night
23 - 25/04 Oakview Nursery 16.00 9.00
14 - 16/05 Museum of Power 14.00 8.00
21 – 23/05 Clare Priory 17.00 9.00
28 – 31/05 Rose Inn, Shotley 25.00 10.00
2 nights 18.00
04 – 06/06 Petersfield Antiques Centre, Gosfield 14.00 8.00
11 – 13/06 Sunnybrook Farm, Felstead 14.00 8.00
18 – 20/06 Blue Gates Farm, Colchester 14.00 8.00
25 - 27/06 New Hall Vineyards 14.00 8.00
02 – 04/07 Marks Hall Estate 15.00 8.00
09 – 11/07 Hook Farm 15.00 8.00
23 – 25/07 Alton Water, Tattingstone 15.00 8.00
03 – 05/09 Hook End Farm, Brentwood 14.00 8.00
10 - 12/09 Ferry Boat Inn, North Fambridge 14.00 8.00
17 – 19/09 Hare and Hounds, Leyer Breton 15.00 8.00
24 – 26/09 Sunnybrook Farm, Felstead 14.00 8.00
08 – 10/10 Millhouse Farm Caravan Park 22.00
12 – 14/11 Oakview Nursery 16.00 9.00
DM advised that there are still a few rallies that she awaiting confirmation for and will advise us at a later date.
821 Any Other Business
ABw advised that due to KB working the next meeting was at an awkward time. All agreed to change to
Sunday 19/07 at 12 noon.
LS requested that all the trailer key be returned to him so that they could be labelled and re-distributed.
Meeting closed
The Camping and Caravanning Club – West Essex District Association
Minutes of the Meeting held on Sunday 31st MAY 2009
At Clare Priory Suffolk 12.00 noon
Present R O’Connor Chairman/Regalia
A Barlow Secretary/Rep to Region
D Marsh Site Secretary
A Bailey Social Booking/Social Secretary
J Lockhart PRO
K Barlow Deputy Rep to Region
W Lockhart Countryside Care
P Marsh Webmaster
W Bailey General Committee
I Walsh Rep from Region
802 Chairman’s Opening Remarks
ROC thanked everyone for attending. ROC introduced Lee Spooner to the meeting who at this stage would be an observer
803 Apologies for Absence
Carol Hodge, Treasurer and Kevin Hodge, Vice Chairman
804 Minutes
Proposed KB Seconded A By
805 Matters Arising
JL commented as follows:-
I think we need to change the PRO Report to reflect what I have actually done, which is as follows: -
“I have set West Essex DA up as a dealer with Head Office. this means that West Essex DA are now authorised to sell camping and caravanning club membership to non-members and the DA will receive commission of £4 each for the first 9 members recruited in one financial year, £64 for the 10th member and then £10 for each new member thereafter.
These new members will not necessarily be increasing the numbers of our own DSA, as this depends upon their postal address and whether they wish to camp with our DA.”
A By was concerned that there were rumours circulating to the effect that there was £30.00 available to be spent at weekend meets. This is not the case. All stewards should speak to her before they incur any expenditure.
806 Treasurers Report
A Bw circulated copy of Treasurers report received from CH
BANK STATEMENT AS AT THE END OF APRIL 2009 - £1580.78
Cheques paid out in April but not cashed
VAT for 2008 £639.78
W.Lockhart (trailer) £12.30
TOTAL CHEQUES £652.08
BALANCE £928.70
As said in last report I will be sending the vat to our H.Q account
After every quarter --I did not send in March as only small amount
Will send 2 quarters at end of May.
Sorry no bank statement as printer broken- can be checked at next Meeting --nothing else to report
C.A. Hodges
West Essex Treasurer
807 Proposed Committee Member
JL proposed Lee Spooner DM Seconded
LS to take post of Equipment Officer. All Agreed
808 Secretary Report
Green Paper 4.7 - Reissued Appointed Youth Officer Badges
Each year, the badges will feature a different coloured border for ease of identification. Please be advised that the border around the new badges is GREEN and these will be valid until 30.05.2010.
Since our last meeting we have had two families opt to WEDA.
809 Site Secretary’s Report
Site list for 2010 is progressing well and Gosfield has been added to this.
DM requested we book the Village Hall at Great Sailing for our East Meet next year. (three nights)
Proposed WB seconded WL All agreed. T
IW reminded Site Secretary that should we have to cancel any meet due to lack of stewards then these should be cancelled with four weeks notice. JL will put any cancelled meet on Regional Website as well
ROC proposed that we do not have a fixed fee of £6.50 per night for next year but that each site is costed separately. Seconded WL. DM to arrange a time with CH to decide future costs of sites.
DM would like to rename Bank Holiday Weekend at Weeley as DA weekend and Highland Games to be known as McWEDA weekend.
810 PRO
JL reported that DA has been registered with Mc Millan Charity and that ROC has met with Keith Snow representative of the Charity. JL read out e-mail received from the charity.
LS suggested that an invite be sent to this gentleman to attend coffee morning at Sunnybrook Farm, Felstead
When we would have a cake stall to raise funds. (to ask for volunteers to bake cakes for this)
JL proposed that we have four newsletters a year at a cost of £2.00 which would include a rally book. This would be handed out rather than posted. A Rally Book could be purchased separately at a cost of 50p.
KB seconded. All Agreed
811 Rep to Region Report
AB reported that the last meeting was the Regional AGM at Hallowtree and advised Committee of list of officers.
812 Social Report
To have Strawberries and Cream (small charge) at Museum of Power with Communal BBQ in evening (weather permitting)
ABy to make enquiries re end of season meal.
813 Countryside Care
Nothing to report.
814 Equipment Officer
Discussion took place on the possibility of a new party tent.. Larger? Better quality? Also to take into consideration weight of item.
Cost of power surge to be looked at as well as new lighting.
LS to look at cost of storing trailer at Sunnybrook Farm, Felstead.
LS to make enquiries for a portable fireguard for heater.
Suggestions were made for a music system. Using DA laptop? Purchasing a hard drive to store music on?
ABw advised committee that at present DA laptop is not in working order and CH was in the process getting advice on problem.
LS would like to make enquiries re DA regalia i.e sweatshirt with DA logo etc
815 Web Master Report
PM advised that there had been 1297 hit since end of February 2009. History and Minutes Tabs have now been added.
816 Youth Contact
Report from KH stated that no correspondence had been received
817 Any Other Business
ROC again advised that all visitors on site should be notified to the Steward. The reverse side of the stewards booking form should be used for this.
818 Date, Time and Venue of Next Meeting
11.00 am Saturday 18th July 2009, Butchers Arms,, North End
The Camping and Caravanning Club – West Essex District Association
Minutes of the Meeting held on Saturday 11th April 2009
At The Grove Estate, Great Sailing 10.30 am
Present R O’Connor Chairman/Regalia
K Hodges Vice Chairman/Youth Contact
C Hodges Treasurer
A Barlow Secretary/Rep to Region
D Marsh Site Secretary
A Bailey Social Booking/Social Secretary
J Lockhart PRO
K Barlow Deputy Rep to Region
W Lockhart Countryside Care
P Marsh Webmaster
W Bailey General Committee
I Walsh Rep from Region
787 Chairman’s Opening Remarks
ROC Thanked everyone for attending.
788 Apologies for Absence
None
789 Minutes of Meeting held prior to AGM
Proposed WB Seconded CH
Minutes of Meeting held Post AGM
WL proposed ABy seconded
790 Matters Arising
None
791 Treasurers Report
CH circulated copies of bank statement and pointed out that this amount does not reflect the VAT still to be paid and also several cheques totalling £259.06 that have not cleared. We currently have £5,405.66 in HQ account. CH also advised that each quarter she will be sending the VAT to HQ account.
CH pointed out that the Committee has to agree any money that is being spent.
ROC suggested that a fund of £30.00 be given to ABy as Social Secretary for use at themed meets.
WB proposed DM seconded All agreed.
WL requested that all bank statements be shredded if not needed.
KH requested that DA pennons be reduced in price.
KH proposed £3.50 JL seconded All agreed.
IW advised that any financial discussions should be bought up in Treasurers Report and not Any Other Business
DM would like to offer a Stewards Incentive. “Pay One Night Get One Night Free” for a trial period this year.
KB proposed ABy seconded. All Agreed.
DM to contact Site Owners for 2010 to see if they are prepared to offer Stewards free of charge.
CH proposed JL seconded All agreed.
Site fees for weekend meets £13.00 £7.00 for one night unless otherwise stated.
Clare priory £16.00 weekend £9.00 one night
Gosfield £20.00 for three night or £7.00 per night
Proposed KH seconded WL All agreed
CH will still be taking control of raffle.
792 Secretary’s Report
Green papers received:-
1.5 2008 Annual Report
1.6 2009/10 List of Officers (new form not enclosed)
1.8 National Events Diary
1.11 Canvassing - Club Rules on Conducting and Election
3.5 Overseas Tours/Rallies - Re: Carefree Travel Service
Correspondence from HQ
List of all members chosen to opt to our DA
Caravan Sites and Control of Development Act 1960 – Certificate of Exemption
Combined Liability Insurance
Other Correspondence received
Request from Mr and Mrs Schembri from Rainham to opt to WEDA
Booking form for Nottingham Goose Fair 2009 (passed to ABy)
Would like to know why I am not receiving notification of new members from HQ. I have been approached this weekend by one of our members who informed me that his brother joined the club at Christmas 2008 and is a WEDA member.
Thank you to Linda Walsh for all her help with the Minutes before, during and after WEDA AGM and also for the Agenda for today’s meeting.
793 Chairman’s Charity
The Macmillan Nurses in Essex to be the Chairman’s Charity. ROC suggested that once we have £100.00 then this would be presented to the Macmillan Nurses.
Linda Walsh has donated a large Easter bunny to be raffled this weekend as ‘Guess the Name’
794 Site Secretary’s Report
Danbury School has been booked for next years AGM with the hall booked at a cost of £75.00 for all day and the evening.
Would like to book Brookfield’s, Ongar for our Halloween Meet then have Oakview Nurseries for Firework Meet as there is a local Firework display the same weekend.
WL proposed JL seconded. All agreed.
795 PRO
Received 20 membership packs to encourage new members to DA.
Two slots in UR Invited have been used so far. Our Five day meet at Brokhowse Weeley prior to the FICC to be put in UR Invited
KH advised that a copy of all our newsletters must be sent to Mr Steve Holland, Regional Secretary.
796 Rep to Region Report
There had not been a Regional Meeting since our last meeting the Next one ould be the weekend of
14 – 16 May
KH spoke about the use of votes when voting for our Regional Counsellors.
797 Webmaster Report
There has been 591 hits since the counter had been put on.
KH would like to see a history page and suggested that WB had lots of photos. A minutes page could also be added. IW would like to see an account of the AGM.
798 Social Report
Allo Allo weekend all sorted out.
Sunnybrook Farm – to contact stewards to see if any help needed
Halloween to be sorted out at a later meeting.
799 Youth Contact Report
KH had nothing to report at present.
800 Any Other Business
WL would like the Committee to be more involved in larger meets.
ROC proposed that the committee be involved in larger meets and that WL would co-ordinate this and be Chief Steward. WB seconded, All agreed.
All visitors on site should be notified to the Steward. The reverse side of the stewards booking form should be used for this.
801 Date, Time and Venue of Next Meeting
Sunday 31st May 2009, 12 Noon at Clare Priory. Suffolk
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